When you are planning an event, you must always be mindful of the details that are involved in the process. No matter the type of event, a wedding, a corporate seminar, a milestone celebration, an outdoor barbeque, etc. Anything can be changed from normal to extraordinary by paying attention to certain factors, such as theme, decor, and guest experience.
If you are on a budget and want to keep things affordable, then you should skip buying decor for the event. These decor items are often for a single use. Party and event rentals, on the other hand, are a more functional, stylish, and practical solution.
If you are now thinking, which party rental essentials must be added to your checklist, then you have come to the right place. Here is a list of the top 10 party rental items that event parties need, including Stylish furniture hire, convenient poseur table hire and aesthetic lighting hire.
1. Tables and Chairs
Tables and chairs are two obvious party rental items that are the backbone of any event, whether it is formal or casual. You may need to hire banquet tables or round tables, depending on the type of event you are hosting and the guest list. For standing receptions, people mostly get cocktail tables or a poseur table hire.
Similarly, a few seating options include chiavari chairs, which are perfect for weddings. For lounge setting, you can get bar stools and folding chairs. You must also consider your theme and the comfort of the guests before selecting the correct style of tables and chairs.
Pro Tip:
A perfect choice for all types of networking events and cocktail hours is a poseur table hire. These chairs are also perfect for events where guests like to mingle around instead of idly sitting down.
2. Furniture Hire
In today’s fast-paced world, events have also gone beyond basic seating. With stylish and elegant furniture hire, you can turn any boring space into a lively and aesthetic one. Hosts can create lounge areas, stylish VIP sections, and some cosy spaces for guests to relax and unwind. You can also add sofas, ottomans, decorative chairs, and coffee tables to improve the comfort and aesthetic appeal of any dull venue.
Several rental companies have an impressive range of furniture hire that goes with the theme of your event. A few popular themes for events include vintage, chic, or rustic.
Pro Tip:
You can add bean bags to your outdoor events to give the guests a relaxing space to sit.
3. Linens and Tableware
An event can never be complete without linens and tableware. Any set of linens and tableware includes napkins, chair covers, runners, and a tablecloth. You can even rent out runners and chair sashes in colours that match the theme of your event. Moreover, renting out glassware, plates, cutlery, and chargers gives a more polished look to the event. These are always better than having disposable tableware. You can also hire unique items that improve the tablescape and match the colour palette of your event.
Pro Tip:
You can ask your event rental provider if the linens and tableware are included in the package deal. This will help you save time and money.
4. Marquees and Tents
If you are planning to host an event outdoors, then hiring marquees and tents is highly important. They help to provide shelter from any unpredictable weather. Moreover, they also help create intimate spaces for special ceremonies, dance floors or dining.
You can choose from open-sided marquees, which are best for summer seasons or fully enclosed tents. The fully enclosed tents come with their own option of lining and drapes, which you can customise according to the theme of your event.
Pro Tip:
Dress up your marquee or tent with lights, drapes, floral arrangements or even a nice sofa setup using furniture hire.
5. Bars and Bar Accessories
Most of the events include drinks, and therefore, it is important to consider a stylish bar setup. You can select from a variety of options such as mobile bars, cocktail carts, and drink stations. No matter which type of bar rental you select, your primary aim must be to keep the beverage flowing. Some of the event rental companies also offer assistance to bartenders. You can even get bartending utensils and accessories such as ice buckets, drink menus, and glassware.
Pro Tip:
You can get themed bar areas such as rustic, neon, or vintage. Pair this with a poseur table hire where your guests can sip their drinks and chat with one another.
6. Lighting Hire
The effect that any lighting can have on any venue cannot be underestimated. String lights, fairy lights, uplights, and chandeliers are a few popular choices of lighting hire. These lights help to set the tone of any event. A good set of lights helps to illuminate any space that requires the enhancement of mood and highlighting decor. Additionally, this lighting also adds a special effect to the venue, which is perfect for the stage and bar area.
You can use warm lighting for weddings, colourful effects for parties, or spotlighting for speeches and entertainment.
Pro Tip:
Use warm lights for weddings, spotlights or speeches, and colourful lights for parties. Combine lighting with drapery or floral backdrops for an Instagram-worthy experience.
7. Dance Floors and Staging
You are planning to have a live band, DJ, or just a playlist of your track playing on speakers, then a designated dance floor helps your guests move. You can select wooden parquet flooring, which is quite trending these days. Light the dance floor with lighting hire and get a custom logo floor, which is easily available for hire at different event rental companies.
If you need a stage for performance, speech, or award, you can rent out staging platforms. These are available in different sizes and heights depending on the scope of the event.
Pro Tip:
Pairing your stage or dance floor with lighting hire will help add an oomph actor to the entire setup.
8. Sound Systems and AV Equipment
Having a sound system of premium quality is crucial, especially for grand celebrations such as weddings, corporate functions, etc. A perfect sound system ensures that any speech, music and announcements are heard clearly. Sometimes, you may even need microphones, LED walls, projectors, and a screen.
Pro Tip:
Get assistance from a technician to set up your AV equipment. This ensures that there will be no technical glitches during the event. If they do occur the technical assistant will be there to fix it up
9. Photo Booths and Entertainment Stations
Adding photobooths to your events is a fun way to keep your guests entertained. These are available in different styles, themes and colours. You can set up an open-air photobooth with custom backdrops and props.
Other sources of entertainment for guests include popcorn machines, arcade games, sketch artists, etc. These are great to keep your guests busy and entertained.
Pro Tip:
You can create a dedicated space with furniture hire and props so that guests can get the entire experience of a photo booth rather than just a small space to take a picture.
10. Heating and Cooling Equipment
Making your guests comfortable is your prime responsibility as a host. Depending on the type of season of your event, you can hire a heating or cooling system. In the summer, you can get industrial AC units. For winters, you can get fire pits and overhead heaters.
Pro Tip:
You must communicate the heating and cooling needs when selecting and confirming marque hire so that you get full coverage during the event.
Wrapping Up
Event planning does not have to be an overwhelming process, especially when you have the options of event rentals at hand. When booking and confirming rentals, it is also important to book from a reliable company that helps deliver and set up the equipment according to your needs.